Figure Eight Yacht Management Ltd.
56 Leafield Crescent
NE34 6JQ
+44 7905753830 or +44 7704431400
helen@figureeightyachting.co.uk or theodora@figureeightyachting.co.uk
Company Number: 13530455
Last updated January 2022
What do Figure Eight collect?
We collect and process the following information:
- Name and Date of Birth.
- Contact Details/Address.
- Any information that is voluntarily given by a candidate on a CV.
- If you are a candidate applying for a specific job that Figure Eight Yacht Management represents, we may also collect information regarding job title, next of kin, passport, Seamans Discharge Book, VISAs, and relevant qualifications.
- If it is necessary, banking details to facilitate salary payment.
How do we collect data?
Most of the information we collect and process has been directly and voluntarily given by you, either by sending us your CV or when you engage our services.
Why do we collect your data?
Under the General Data Protection Regulation, the lawful bases we rely on for processing your information are legitimate interest and legal obligation.
We use legitimate interest to:
- Provide a better service to you whether this be crew placement, yacht management, compliance management etc.
- Provide a trail of accountability for all parties.
- Inform candidates of suitable positions and yacht owners of suitable candidates.
- Keep all parties updated with regard to ongoing communications.
- Sending relevant and specific information to candidates and clients regarding services Figure Eight Yacht Management can provide.
We use legal obligation to:
- Ensure we comply with Flag State and Certifying Authority regulations.
- Check right to work.
- Check whether the candidate is over minimum working age.
Sharing your data
We may share your data with third parties in certain circumstances. Examples include but not limited to:
- Passing necessary information from a CV to a yacht owner (legitimate interest).
- Providing basic bank details of crew to yacht owners or their accounts department to facilitate payment (legitimate interest).
- Sending identifying information or qualifications to a governing body eg. MCA when supporting a formal process (legal obligation).
Figure Eight Yacht Management will seek your consent before sharing any data with a third party under legitimate interest but not under legal obligation.
How do we store your personal information?
Your personal information is stored via a secure internet server for as long as needed to provide our services or for any minimum timeframe as set out in regulations we abide by. If you wish your data to be destroyed, you must inform us via writing to our postal or email addresses at the top of the policy. Your data will only be accessed by employees of Figure Eight Yacht Management Ltd.
Your data protection rights.
Under data protection law, you have the following rights:
Legitimate Interest
- Your right of access: you have the right to ask us for copies of your personal information.
- Your right to rectification: you have the right to ask us to rectify personal information you believe to be inaccurate or incomplete.
- Your right to erasure: you have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing: you have the right to ask us to restrict the processing of your personal information in certain circumstances.
- Your right to object to processing: you have the right to object to the processing of your personal information in certain circumstances.
Legal Obligation
- Your right of access: you have the right to ask us for copies of your personal information.
- Your right to rectification: you have the right to ask us to rectify personal information you believe to be inaccurate or incomplete.
- Your right to restriction of processing: you have the right to ask us to restrict the processing of your personal information in certain circumstances.
In any circumstance you always have the right to be informed (this privacy policy) and the right to object to direct marketing.
Figure Eight Yacht Management would never charge you for exercising your rights. If you request any of the above it must be done in writing (email included), and we will respond within one month of receival. Please write to the address found at the top of this policy.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at the address found at the top of this policy.
You can also complain to the ICO if you are unhappy with how we have used your data:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline Number: 0303 123 1113
ICO website: https://www.ico.org.uk
